Privacy Policy

OFMJobs' Privacy Policy details how OFMJobs collects, uses, and discloses the Personal and Non-Personal Data collected from and about users when accessing or using OFMJobs' online and/or mobile websites, applications, services, and software, interactions with OFMJobs on the phone or in person, or, where permitted by applicable law and in line with this Privacy Policy, data obtained from publicly available sources or third-party sources. The Sites (the “Sites”) covered by this Privacy Policy include the affiliated online and/or mobile website, services, and software of OFMJobs.

1. Overview Framework

This section delineates the circumstances under which OFMJobs acts as either a controller or a processor of users' personal information and identifies the entity responsible for users' personal data.

1.1. For Job Seekers:

In specific scenarios, such as when employers and job seekers initiate the interviewing process or communicate via Telegram, OFMJobs does not exercise any control over these interactions. The data generated from these activities are entirely under the control of the respective employer to whom the job seekers are applying. This includes any communications and information exchanged during the interview process or through Telegram.

OFMJobs, however, assumes the role of a controller for all other personal information provided by job seekers throughout their use of our Sites. This encompasses data collected during the creation of user profiles, job searches, and application submissions directly on our platform. By doing so, OFMJobs ensures the management, processing, and protection of this information in compliance with relevant data protection laws and regulations.

This clear delineation of roles underscores our commitment to transparency and accountability in handling users' personal information, ensuring that data responsibilities are appropriately managed according to the nature of the interaction and the specific scenario involved.

1.2. Data Protection Scope

This Privacy Policy delineates the data management practices of OFMJobs regarding information collected through its Sites, directly from data subjects, or obtained from third parties. Upon navigating to a third-party website via a link provided on the Sites, users will no longer be subject to OFMJobs' Privacy Policy. Data collection and processing activities on such third-party websites will be governed by the privacy policies applicable to those sites. The collection of data on OFMJobs' Sites is restricted to those that explicitly display a link to this Privacy Policy.

In accordance with OFMJobs’ Terms, the Sites are generally intended for use by individuals aged 18 or older. However, certain jurisdictions have different age restrictions. In all jurisdictions, if users are under the age of majority in their jurisdiction, they must use the Sites under the supervision of a parent, legal guardian, or responsible adult, even if their age is above the OFMJobs permitted use age for that jurisdiction.

OFMJobs implements a range of measures to ensure that no information is knowingly solicited from individuals who do not meet the minimum age or any other applicable age requirements.

If it is discovered that an individual who does not meet the minimum age requirement has used the Site or provided personal information through the Site, OFMJobs will restrict access to or close their account and remove the information from its systems.

OFMJobs will not be liable for any consequences or circumstances resulting from such account closure. This includes, but is not limited to, any financial losses, damages, or other implications arising from the termination of access or removal of information. Users acknowledge and accept that OFMJobs assumes no responsibility or obligation to refund or compensate for any such occurrences.

2. Data Collection and Use

OFMJobs collects and processes various types of information to deliver and enhance the services, products, and features available on its Sites. The types of Personal Data collected may differ based on the manner in which users interact with OFMJobs’ Sites.

Personal Data is collected and utilized to provide specific functionalities and services. At the time of data collection, users will be clearly informed if the provision of certain Personal Data is essential for accessing particular services or features. Should users elect not to provide the necessary Personal Data, their access to the relevant service or feature may be restricted or rendered unavailable.

OFMJobs is committed to ensuring that the collection and use of Personal Data align with the intended purpose of enhancing user experience and improving our services. Users are encouraged to review the relevant privacy notices and policies that outline the scope of data collection and the intended use of Personal Data.

In instances where Personal Data is required for accessing specific features or services, failure to provide such data may result in limited or no access to those features or services. OFMJobs strives to handle all data in accordance with applicable data protection laws and regulations, maintaining transparency and safeguarding user privacy throughout the process.

2.1. Data Collection

In compliance with applicable data protection laws in the European Economic Area (EEA), controllers must establish a legal basis for processing personal information. Accordingly, OFMJobs relies on various legal bases to process your information, contingent upon the specific purposes of processing as outlined in this Privacy Policy.

OFMJobs collects and processes a range of personal data to provide and enhance our services, products, and features. The types of personal data collected, the purposes for which such data is processed, the specific processing operations, and the legal bases underpinning these activities, as required by the General Data Protection Regulation (GDPR), are detailed below.

We collect personal data directly from users when they interact with our Sites, including but not limited to registration information, contact details, and usage data. We may also obtain personal data from third-party sources, ensuring that such data collection complies with relevant legal requirements.

Our legal bases for processing personal data include the necessity of processing for the performance of a contract, compliance with legal obligations, the legitimate interests pursued by OFMJobs or a third party, and, where applicable, user consent. Each processing activity is carefully assessed to ensure that it aligns with these legal principles and provides adequate protection for user rights.

Should personal data be essential for providing specific OFMJobs services or features, this requirement will be clearly indicated at the point of collection. Failure to provide the necessary personal data may result in the unavailability of certain features or services to the user.

Full particulars of the personal data we collect, the purposes of processing, the corresponding processing operations, and the legal bases for each activity are comprehensively outlined below.

2.2. Data Retention

OFMJobs, acting as a controller of a User's Personal Data, retains the data until it is no longer necessary for its intended purpose, as required by applicable laws, or until the User requests its deletion. Detailed information on the retention periods for User data, specific to each purpose, is provided in the following section. In determining these appropriate retention periods, OFMJobs considers the purposes for which Personal Data is processed and whether those purposes can be achieved through other means. OFMJobs also considers the extent, nature, and sensitivity of Personal Data and its legal obligations with respect to data. Where possible and relying on its legitimate interest in improving its Sites, OFMJobs anonymizes or aggregates Personal Data so that it can no longer be associated with or identify a User, in which case OFMJobs can further process the information.

OFMJobs collects and processes account management data, including login credentials, permissions, and related account actions. This data encompasses events such as account creation, logins, updates, service requests, and modifications. OFMJobs analyzes, processes, and retains this information to establish and manage user accounts in accordance with User instructions. The retention period for account management data extends throughout the lifetime of the account or as mandated by applicable legal requirements.

Activity data is also gathered and processed by OFMJobs, capturing user interactions with the Sites, such as visited areas, clicks, scrolling, hovering, and the timing and duration of these activities. This data is collected through automated means and may be recorded in real-time. For employers, this includes actions related to job listings or job seekers' resumes and applications. The collection of activity data serves multiple purposes, including fraud prevention, improvement of Site services, and enhancement of job listing relevance.The retention period for activity data is aligned with the account's lifetime. OFMJobs relies on legitimate interests to understand user interactions, ensure Site security, and monitor for malicious and fraudulent activities or spam as part of contract performance.

OFMJobs collects and processes Communication data from interactions conducted through our Sites or third-party messaging services, applications, and websites, including but not limited to Telegram,, including calls, SMS texts, emails, and notifications. Please be aware that your interactions with third-party services such as those provided by Telegram, Google, or any other external websites, are governed exclusively by your agreements with those third-party operators. OFMJobs collects, analyzes, processes, and profiles this communication data, including through automated means, to facilitate job applications, assist employers in finding suitable candidates, and enhance the overall user experience. The collection of communication data serves several purposes: to deliver relevant job listings to job seekers and forward applications to employers; to send targeted marketing emails; and to improve our Sites and services. OFMJobs relies on legitimate interests to provide effective and relevant services, as well as to continually enhance our products and services. Users have the option to opt out of marketing communications. The retention period for communication data is aligned with the lifetime of the user’s account.

OFMJobs collects contact information, including name, phone number, email address, and physical address, which is processed and stored for various purposes. This data is used to send marketing and transactional emails, reminders, and to manage user accounts as directed. It also facilitates interview coordination via the OFMJobs Hire product (known as OFMJobs Agent in Japan), engages users in campaigns sponsored by OFMJobs, supports a complaint handling system, and aids in contacting businesses to improve services. Additionally, it helps in listing users as the employer's contact person. The retention period for contact information is aligned with the lifetime of the user’s account. The processing of contact information is based on several legal grounds: transactional emails are sent under contract performance, marketing emails are sent based on legitimate interests, and reminders and job alerts are handled with user consent. Account management and interview coordination are conducted under contract performance, with consent required for certain campaign-related communications in specific jurisdictions. Contacting users by post relies on legitimate interests and, where applicable, contract performance. Complaint handling complies with legal requirements in Japan, and listing contact persons aligns with our legitimate interest in facilitating employer-job seeker communications.

OFMJobs collects device information, which includes IP address, device ID, user agent, and associated details such as the device name, type, telephone number, country, and any additional information provided by the User. This information is collected, processed, and stored for the purposes of fraud prevention, account administration, and enhancing the relevance of job listings. For instance, when accessing OFMJobs via a mobile device, job listings may be tailored to the User's current location based on the device's activity. The retention period for device information corresponds to the duration of the User’s account. This data processing is conducted based on OFMJobs' legitimate interests in safeguarding the security of our Sites and ensuring the provision of relevant and effective services to the User.

OFMJobs collects payment information, including the last four digits of the payment card and other relevant verification data. This information is collected to facilitate transactions for chargeable services and to verify the user's account. The processing of this information is solely for the purpose of executing payment for chargeable services. Retention Period is governed by applicable legal obligations. Furthermore, OFMJobs may retain this information as necessary to comply with legal obligations, such as responding to valid legal processes including subpoenas, search warrants, and court orders, or to establish, exercise, or defend against legal claims.

OFMJobs collects user feedback and satisfaction data, which includes ratings and written comments on how its services can be improved.Job seekers are also able to report job listings for various reasons, such as inaccuracies or offensive content, and provide written feedback regarding these issues. OFMJobs processes, monitors, reviews, stores, and analyzes such content, including through automated methods, with the aim of improving its sites and services. This processing is based on OFMJobs' legitimate interest in operating, managing, and enhancing its sites and services. The retention period for this data is the duration of the user’s account.

OFMJobs gathers data through user interactions with its sites via APIs and similar technologies. OFMJobs collects, analyzes, processes, and retains information generated throughout the use of its sites. This data is preserved for the duration of the user's account. OFMJobs utilizes this information for purposes including fraud prevention and the enhancement of site services.

OFMJobs collects application data, which encompasses resumes and other materials submitted by users when applying for a job, as well as information regarding the user's activity related to the application and their participation in interviews. This application data is processed and, when applicable, retained on behalf of the Employer to facilitate the job application process. The data collected is utilized to assist Employers in identifying suitable candidates and to enhance the quality of OFMJobs’ services. The processing of such data is based on the performance of a contract, given that this data is crucial for aiding users in securing employment opportunities. Additionally, OFMJobs relies on its legitimate interests to deliver a valid and relevant service to its users. The retention period for this data extends for the duration of the user's account.

OFMJobs collects and processes disposition data, which encompasses information regarding the status of the User's job application and decisions rendered by the Employer or the User. This includes whether the User was contacted, interviewed, hired, or if the User withdrew the application or declined an offer. This data is meticulously collected, stored, processed, and analyzed. The primary objective for processing this information is to enhance the understanding of the efficacy of OFMJobs' Sites and their functionalities. The processing of this data is founded on OFMJobs' legitimate interest in efficiently operating, managing, and improving its Sites. The disposition data is retained for the duration of the User's account.

OFMJobs collects and processes business information, which encompasses verification documentation regarding the User's business, including employee contact details and the physical location of the business (such as a Federal Employer Identification Number (EIN), Business Registration information, or a utility bill). This may also include employer screening information and details of employer attendance at events or seminars. This data is diligently collected, processed, stored, and analyzed to ensure the legitimacy of Employers on our Site. Such information is utilized for internal purposes exclusively, subject to any request by law enforcement or court order. The primary purposes for processing this information are to prevent fraud and spam, safeguard Job Seekers, enhance OFMJobs' services, and improve the accuracy of market analysis and sales strategies. Verification-related data is deleted upon account verification. Billing-related information is retained in compliance with legal requirements. Data concerning attendance at events or seminars is retained for the duration of the User's account.

Any Personal Data obtained from third-party sources will be processed by OFMJobs in compliance with this Privacy Policy and all relevant legal requirements.

2.3. Automated Processing and Activity Data Management

OFMJobs performs automated processing of User Personal Data to evaluate specific aspects relating to a User and to analyze and predict a User’s preferences and interests. Such processing is conducted either based on User consent or as necessary for the performance of a contract, enabling OFMJobs to provide services to Job Seekers and Employers. The automated processing is carried out in accordance with the safeguards outlined in this Privacy Policy to ensure User privacy. Users may contact [email protected] to exercise their rights or contest any decisions resulting from automated processing.

OFMJobs collects, records, processes, analyzes, and stores all activities performed by Users on the Site and affiliated sites, including interactions and communications conducted on or through these platforms. Third parties may be engaged to assist OFMJobs in collecting and processing this data to improve the Sites, protect Users, and optimize services as described further in this policy. The recorded activity data includes visited areas (including URLs), viewed content, input information, click locations, scrolling, hovering, and other interactions or communications, as well as timing and duration of these activities. This data is collected from all Users, including those using private browsing modes such as “incognito mode.” OFMJobs may utilize vendors to support the collection, recording, processing, analysis, and storage of this data.

The processing of User activity on the Site and affiliated sites aids OFMJobs in understanding User behavior, improving products and services, and assisting Users in finding jobs. Given the importance of this data collection to site functionality, Users who wish to prevent their actions from being collected or analyzed may need to cease using the Sites.

3. Data Transfer Protocols

   3.1. Transfers of Information to Employers

OFMJobs sends Job Seeker Personal Data to Employers, including upon the instruction of Job Seekers and Employers. Such transfers occur in the course of the job search, application, and interview process. Job Seeker Personal Data transferred to Employers in this manner is processed in accordance with OFMJobs’ Terms and those of the relevant Employer. This transfer may include sending the user's application and/or additional candidate information, such as contact details, to other platforms that process Job Seeker Personal Data for the Employer, such as the Employer’s preferred Applicant Tracking System (ATS) or scheduling platform.

Employers agree to comply with all their responsibilities under applicable data protection rules with respect to the collection, processing, and storage of Personal Data, as well as providing adequate protection of all data subject rights provided for under all applicable data protection rules.

OFMJobs employer accounts associated with an Employer’s domain may be shared with other members of the organization to facilitate the allocation of new joining members to the corresponding employer account. If a user utilizes OFMJobs with a company email address but does not use the Services in connection with their organization (for example, searching and applying for jobs personally), and does not wish for this information to be shared with their organization, the user should transfer their account to a personal email address.

3.2. Transfers of Information to Job Seekers

OFMJobs may provide certain Employer-related information to Job Seekers. This includes, but is not limited to, the publication of Job Ads, Company Pages, and salary information on the Sites, as well as Job Listings on third-party websites. OFMJobs may also disclose information regarding an Employer’s activity and responsiveness on the Sites. Such information may encompass details such as the Employer representative’s name, the Employer’s city/state location, and whether the Employer has acted or refrained from acting on the Job Seeker’s resume or application—such as opening, viewing, responding to, or making a decision regarding it, among other relevant actions. This process is undertaken to assist Job Seekers in evaluating potential employment opportunities. By utilizing the Sites, Employers consent to OFMJobs sharing this information with Job Seekers.

3.3. Transfers of Information to Service Providers and Other Third Parties

OFMJobs utilizes third parties to deliver services related to its operations, enhance the Sites and its services, products, and features, protect users, and optimize user experiences. By using the Sites, the user acknowledges OFMJobs' use of such third parties. This includes, but is not limited to, the collection, processing, analysis, and recording of user activity on, interactions with, and communications through the Sites. This data includes details such as which areas of the Site the user visits (including URLs), the content viewed, information inputted, and interactions such as clicking, scrolling, hovering, or communicating, as well as the timing and duration of each activity. Third parties collect this data from all users of the Site, including those using private browsing or similar modes.

OFMJobs processes user activity on the Site either directly or through third parties to gain a comprehensive understanding of user interactions. This analysis aids in enhancing and refining the products and services provided by OFMJobs. Such improvements are aimed at better meeting user needs and optimizing the user experience in finding relevant job opportunities.

3.4. Transfer of Information to Partners

In select markets, OFMJobs engages with strategic partners to support Job Seekers in identifying career opportunities. These partnerships facilitate the introduction of Job Seekers to OFMJobs and its array of services, enabling OFMJobs to better understand and address the needs of diverse user groups. In some cases, OFMJobs may share limited information with these partners about Job Seekers. For instance, OFMJobs may provide confirmation that a Job Seeker has successfully created an account or interacted with the Sites, such as applying to a specified number of jobs or accessing career resources. Such collaborations are integral to extending OFMJobs' reach to audiences who may not otherwise engage with the platform through conventional internet channels. Partners may also promote their career services in association with OFMJobs. Where partners are co-branded on the site, each entity acts as an independent controller of Personal Data.

3.5. Transfers of Publicly Available Information

Users who publish content on the Sites with the intention of making it searchable by others should be aware that OFMJobs reserves the right to aggregate and share such information with third parties. For instance, if an Employer posts a job listing on the Sites, OFMJobs may, at its discretion and in accordance with agreements with relevant third parties, disseminate that job listing or its details. Additionally, OFMJobs retains the right to share information aggregated from public sources in this context.

3.6. Transfers of Information from Service Providers

OFMJobs is authorized to collect and utilize user information obtained from third-party platforms, including but not limited to social networking sites, for a range of purposes. This encompasses the classification and quantitative evaluation of marketing campaign effectiveness. Additionally, OFMJobs employs this information to monitor and assess the reputation of its services, gain insights into user preferences, and refine communication strategies accordingly. The collected data further facilitates the early identification of potential service enhancements, enables the monitoring of user feedback, and supports the planning of necessary improvements. Moreover, the information is instrumental in providing user support for assistance with OFMJobs' services. It also serves to identify and address product defects, such as errors within applications or issues related to job applications, and to escalate these issues to the development team for appropriate resolution.

3.7. Links to Third-Party Sites

The OFMJobs Sites may include links to external third-party websites. By clicking on such links, users will be redirected away from the OFMJobs Sites. The user's web browser may transmit the URL of the OFMJobs page from which the user was referred, which could include search terms and filters utilized on the OFMJobs Sites. Additionally, the Sites may present Company Pages that contain information provided by third-party Employers.

OFMJobs assumes no responsibility for the privacy practices of third-party websites. Users are advised to consult the privacy policies of these third parties to understand their data handling practices.

4. Personal Data User Rights

OFMJobs acknowledges the personal data rights of all users globally, as stipulated by applicable laws, when OFMJobs is the data controller. Where permitted by law, a third party may submit a request on behalf of the user. OFMJobs will verify all such requests through email prior to taking any action and reserves the right to deny any request if the user's identity cannot be verified to its satisfaction. This verification process also applies to requests made by third parties on behalf of the user.

Should users have any questions or concerns regarding the processing of their personal data, they are advised to contact OFMJobs directly via [email protected].

4.1. The Right to Rectify or Correct Inaccuracies in Personal Data

Users are entitled to rectify, update, or correct inaccuracies in their personal data. Much of this personal data can be modified by users directly through the editing of their account profile information.

Additionally, users may submit a formal request to OFMJobs to rectify any inaccurate, incomplete, or outdated personal data on their behalf. Such requests should be sent via email to [email protected] from the email address associated with the user’s account.

4.2. The Right to Delete Personal Data

Users are entitled to request the deletion of their personal data, also known as the “right to erasure.” A significant portion of this personal data can be deleted directly by users through their account settings. To exercise the right to erasure and close an account, users may submit a request for the deletion of their personal data by sending an email to [email protected] from the email address associated with their account.

Upon receipt of a Personal Data deletion request, OFMJobs will proceed to close and delete the user's account and revoke access to their profile on OFMJobs.

Deletion requests affect personal data. In the event a deletion request is submitted for an Employer account, OFMJobs will only delete personal data, and any non-personal data, such as information pertaining to the company, will remain unaffected.

5. Security

OFMJobs implements robust security measures to safeguard users' personal data. OFMJobs is committed to ensuring the utmost security of personal data covered by this policy, protecting it against loss, misuse, alteration, or unauthorized access. OFMJobs' security protocols include regular vulnerability assessments of its systems and network to maintain the integrity of users' personal data. However, it is crucial to recognize that no method of transmission or electronic storage via the Internet is entirely secure. In circumstances where the security of users' information is beyond the control of OFMJobs, we cannot guarantee the privacy of such information.

6. Cookies and Tracking Technologies

Users accessing the Sites, downloading or installing an OFMJobs application, or engaging with advertisements on third-party websites may encounter the use of cookies, web beacons, and other similar tracking technologies employed by OFMJobs. These technologies serve purposes including the measurement of service efficacy, enhancement of advertisement targeting, and execution of marketing strategies. For comprehensive details regarding OFMJobs' utilization of cookies, including instructions on how users may manage or opt out of non-essential cookies through their browser settings, please consult our Cookie Policy.

OFMJobs does not recognize or respond to the "Do Not Track" (DNT) signals transmitted by users' web browsers. OFMJobs may set or read cookies on non-affiliated websites that incorporate our job search and display features, with the objective of delivering a tailored job search experience to users on those sites. OFMJobs does not share any information regarding user interactions with our sites with these third parties. Third parties integrated into OFMJobs sites, as outlined in our Cookie Policy, may set or read their own cookies and may or may not comply with DNT signals.

7. Acquisitions and Other Reorganizations

Information collected in accordance with this Privacy Policy, including Personal Data, may be disclosed to one or more third parties in connection with any change of ownership or control of OFMJobs’ business, whether through merger, acquisition, sale, reorganization, joint venture, assignment, transfer, or other disposition of all or any portion of OFMJobs’ business, assets, or stock (including in the event of bankruptcy or similar proceedings). Such information may be used by the acquiring third party in accordance with this Privacy Policy until the user is otherwise notified. Similarly, information collected under this Privacy Policy, including Personal Data, may be disclosed to third parties in connection with any acquisition or merger involving OFMJobs and such third parties.

8. Contacting OFMJobs

OFMJobs invites inquiries concerning data protection matters. OFMJobs is committed to addressing inquiries and concerns regarding data protection with the highest level of diligence. We are dedicated to resolving any issues related to the collection or use of personal data. If you believe that your data protection rights have been infringed, we invite you to formally contact us for assistance.

Should you require further information regarding the above mentioned, please direct your inquiries to: [email protected]